Read and export financial statements
Use Financial Statements to view a Balance Sheet, Profit & Loss, or Trial Balance for the selected ledger and period, then export the report to PDF when it loads successfully. The page shows company currency and source freshness/status, so you can tell whether you are seeing a current report or a last available report while the source check is still running.
Before you start
- You must be signed in to a business workspace.
- Your workspace must have access to the Financial Statements feature.
- If more than one active ledger is available, choose the correct ledger in the Accounting ledger selector.
- To export or print, the report must be loaded on screen.
- For custom dates, you need both a From and Through date.
Open a financial statement
The Financial Statements page can show a Balance Sheet, Profit & Loss, or Trial Balance for the ledger you select. Use the tab buttons at the top of the page to switch between statement types.
- Open Accounting, then open Financial Statements.
- If the page shows an Accounting ledger selector, choose the ledger you want to use.Accounting ledger
- Select Balance Sheet, Profit & Loss, or Trial Balance.
- Choose a period preset, or switch to Custom and enter your dates.
- If you use Custom, select Apply to use the dates.Apply
- If the report does not load or looks stale, select Reload Report.Reload Report
Choose the report source and date range
The report uses the active ledger selected on the page. For Balance Sheet, the page uses the Through date as the as-of date. For Profit & Loss and Trial Balance, it uses both From and Through dates.
| Statement | Dates used | What the numbers mean |
|---|---|---|
| Balance Sheet | Through date only | A point-in-time view as of that date |
| Profit & Loss | From and Through dates | Activity during the selected period |
| Trial Balance | From and Through dates | Opening, movement, and closing columns for the period |
Read the numbers on the page
Balance Sheet, Profit & Loss, and Trial Balance each present amounts in the company currency for the selected ledger. The page also shows source freshness and status so you can tell whether the report is fresh, still refreshing, blocked, or showing the last available report while a source check is still in progress.
- Balance Sheet shows Assets, Liabilities, Equity, and an Unclosed Profit & Loss line.
- Profit & Loss shows Income and Expenses, plus Net Profit or Net Loss.
- Trial Balance shows opening, period movement, and closing debit and credit columns.
- The source status banner may show that the report is refreshing, source verification is blocked, or the last available report is being shown while the check continues.
Understand opening, closing, and signs
The amounts follow normal accounting sign handling. On the Balance Sheet, liabilities and equity display as positive amounts when their underlying balances are credit-normal. On Profit & Loss, income displays as positive amounts when its underlying balance is credit-normal. On Trial Balance, debit and credit are shown in separate columns instead of a single signed amount.
| Report | What a positive amount usually means | What a zero amount usually means |
|---|---|---|
| Balance Sheet | A normal balance for that account type | The report calculated no amount for that account in the selected scope |
| Profit & Loss | Income or expense activity depending on the section | No reportable movement in the selected period |
| Trial Balance | The amount belongs in the debit or credit column depending on the account type | No opening, movement, or closing balance was shown |
Export or print the report
After the report loads, you can print the page or download a PDF. When the export succeeds, the PDF is generated from the current report payload.
- Wait until the report appears on screen.
- Select Print to open your browser’s print dialog, or select Download PDF to save a file.Download PDFPrint
- If you changed the report type or dates, use the updated on-screen version before exporting.
- If the PDF does not download, reload the report and try again.
Missing history versus zero
A zero amount and missing history are not the same. Zero means the report found the account or section and calculated no amount for the selected scope. Missing history can also happen when the source is still being checked, the status is refreshing or blocked, or the selected ledger or date range does not contain the activity you expected.
Updated