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Review a month-end close

3 min readBusiness

Review your month-end close by checking source freshness, transaction activity, reconciliation details, and the statements or exports you need for your close package. If something looks off, you can narrow the register, reload the report, or review the specific journal or transaction first.

Before you start

  • You are signed in to a business workspace.
  • Your workspace has a selected accounting ledger.
  • You have access to the accounting features you want to use, such as financial statements or account activity.
  • Some actions on this page require owner/admin access, especially if you need to manage accounts or corrections.

Check that the ledger source is current

Before you rely on month-end numbers, check the current source status for the selected ledger. The page shows the last checked source state and can show a Reload control when a newer projection is available.

  1. Open the accounting workspace and select the correct Accounting ledger if more than one appears.Accounting ledger
  2. Look for the source status area on the page. It shows whether the last available report or register is current, updating, or unavailable.
  3. If a Reload control appears, use it to refresh the displayed data after the source version changes.

Review transaction activity in the register

Use the account register to inspect postings for a specific account, date range, memo, party, cost center, or document type. This is the main place to confirm what changed during the month before you close.

  1. Select the account you want to review from the account directory.
  2. Set From and Through dates for the month you are reviewing.Through
  3. Optional: use Reference or memo, Party reference, Cost center, and Document type to narrow the rows.Cost centerDocument typeParty referenceReference or memo
  4. Select Apply to load the filtered register.Apply
  5. Use Previous 100 entries and Next 100 entries to move through larger registers.Previous 100 entriesNext 100 entries
  6. Open a row to inspect the full journal detail if you need to verify the posting.

Confirm reconciliation and supporting detail

The entry detail view shows journal control totals, source document details, and supporting attachments. Correction actions are only offered when the entry is balanced and a supported correction command is available.

  1. Open a register row to view the full entry detail.
  2. Check the journal control section for Debit, Credit, Difference, and whether the entry is Balanced.
  3. Review the original document and supporting attachments if they are available.
  4. If linked corrections exist, review their status before relying on the final month-end totals.

Review financial statements

Use Balance Sheet, Profit & Loss, and Trial Balance to confirm the month-end result. The statements are read-only views of the selected ledger and date range.

  1. Open Financial Statements.
  2. Choose the statement you need: Balance Sheet, Profit & Loss, or Trial Balance.
  3. Select the Accounting ledger if needed.Accounting ledger
  4. Choose the reporting period, or switch to a custom date range and apply it.
  5. Use Reload Report if you need to fetch the current report again.Reload Report
  6. Use Download PDF to save a copy for your close package.Download PDF

Export the records you need for close

You can export the currently displayed account register or download statement PDFs for your close documentation. Exports use the scope that is already on screen.

  • Use Download PDF on a financial statement to save that report as a PDF.
  • Use the register export buttons to download CSV, XLSX, or PDF for the account activity you are reviewing.
  • If you change filters, apply them before exporting so the file matches the view you need.

If something is missing or looks wrong

  • If a source check is unavailable, refresh later or use Retry reads to reload the ledger data.
  • If the register shows no rows, widen the date range or clear one of the filters.
  • If a report fails to load, choose another ledger or reload the report after the source status updates.
  • If you need to correct a posting, review the specific journal or transaction first rather than assuming a close-level fix will be available.

Updated

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