Inspect account activity and full journals

Open the chart and pick a ledger

Use the Chart of Accounts workspace to start. If more than one accounting ledger is available, choose the one you want from the Accounting ledger menu before you read activity or export results.

1. Open the accounting workspace and go to the Chart of Accounts page.
2. If the Accounting ledger menu is shown, select the ledger you want to inspect.Accounting ledger
3. Wait for the account directory to load, then choose an account from the list.

Filter the register you want to inspect

The register uses a date range plus optional reference filters. The From date sets the start of the activity window, and Through is required as the end date. You can also filter by reference or memo, party reference, cost center, and document type.

1. Set From and Through to the date range you want to review.Through
2. Optional: enter text in Reference or memo to narrow the register by memo or reference.Reference or memo
3. Optional: fill Party reference, Cost center, or choose a Document type.Party referenceCost centerDocument type
4. Select Apply to load the filtered register.Apply
5. Select All history if you want the full historical register for the account.

Read account activity correctly

The account activity table shows each row in the selected scope, plus opening balance, period debits, period credits, and closing balance. When the account has a foreign-currency balance, the page may also show account-currency values alongside the company-currency totals.

• Opening balance before the period is the balance carried into the selected date range.
• Debit and Credit in the table are the amounts for each activity line.
• Running balance shows the balance after each line in the current register scope.
• The register totals cover the full account history within the selected range, not just the visible rows.

Inspect a full journal from a register row

Use the document link in the register, or the Inspect control on the same row, to open the entry detail dialog. That dialog shows the full journal lines, control totals, status, source date, and any source document details that are available.

1. In the register, select the document reference or the Inspect control for the row you want.
2. Review the entry detail dialog for the journal header, line items, and control totals.
3. Check whether the entry is Posted or Cancelled and whether the control is balanced.
4. If source-document details are shown, review the Original document section for supporting fields and line data.

Use source documents and attachments

When the original document has supporting files, the detail dialog can show them under Supporting attachments. You can open a file from there if the link is available. Some entries also show an Original document section or a Source and import lineage section for deeper review.

• Attachment listing can be unavailable for some entries.
• If no files are attached, the dialog says so explicitly.
• Source-document tables may show more than eight columns; use Show all columns, including dimensions and references to expand the table view when it appears.

Review correction history and linked commands

If the entry has linked corrections, the detail dialog can show approvals and linked corrections with command IDs, approval IDs, export batch IDs, and status. When a corrections cursor is present, you can load more linked corrections for the same entry.

1. Open the journal entry detail dialog for the row you want.
2. Expand Approvals and linked corrections.
3. Review each linked command’s status and approval information.
4. If a Load more corrections button appears, select it to fetch the next page of linked corrections.Load more corrections

Move through the register

The register is paged in blocks of 100 entries. Previous 100 entries moves backward if an earlier page exists, and Next 100 entries moves forward when the next cursor is available. Refresh register reloads the current register and chart data without changing the saved filter scope.

1. Use Previous 100 entries to move backward through the register.Previous 100 entries
2. Use Next 100 entries to move forward through the register.Next 100 entries
3. Use Refresh register when you want the latest source data for the same filter scope.Refresh register

Export the current register scope

CSV, XLSX, and PDF exports use the scope that is currently displayed on screen. If you change filters and have not selected Apply yet, the export still follows the currently applied scope, not your unfinished draft changes.

1. Set and apply the register filters you want first.
2. Select CSV, XLSX, or PDF in the toolbar.
3. Save the downloaded file when the browser prompts you.

Use the account settings and directory controls

The account directory can show inactive accounts, and you can search by account name or account code. If you have the right role and capability, you can open account settings, create a new account, or enable or disable an existing one. Disabling an account keeps historical postings intact.

1. Use Find an account to search the directory.Find an account
2. Select Include inactive accounts if you need to see disabled accounts.Include inactive accounts
3. Open Account settings to edit a selected account, or New account to create one if the button is available.Account settingsNew account
4. Use Enable or Disable to change the selected account’s active state.

What to do if something fails

• If a read fails, use Retry reads or Refresh register after checking your session and ledger selection.
• If the selected ledger is unavailable, choose another ledger from the Accounting ledger menu.
• If a register row does not open, try the row again or refresh the register.
• If a correction preview or save fails, keep the same entry open, review the error, and try again after fixing the inputs.
• If a dialog closes before you finish, reopen it from the same row or account.