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Record and match transfers

4 min readAll workspaces

Use transfer matching when both bank entries already exist, or record a transfer when you need Finanly to classify the movement from one entry. In business mode, a confirmed transfer can be exported through your connected ledger; in personal mode, the transfer is recorded as a local classification for review.

Before you start

  • You need access to the Transactions page in a workspace where transfer actions are available.
  • Transfer actions depend on your workspace mode and enabled features. Business transfer tools can affect the connected books; personal transfer recording is a local classification.
  • For business transfer posting, your workspace must have a connected ERPNext ledger and the required transfer features enabled.
  • If a transfer was started already, use the original in-progress request shown in the pending transfer banner instead of starting a second transfer.

Choose the right transfer path

Use Match when both sides of the money movement are already present as bank entries and you want to review a suggested pair. Use Record as transfer when you want to start from one transaction and connect it to the destination account or matching transaction.

  • Use Match to review suggested transfer candidates before you confirm anything.
  • Use Record as transfer when you need to create the transfer link from a single bank entry.
  • Do not create a new transfer if the same movement is already waiting in a pending banner; continue the original request instead.

Record or confirm a transfer

  1. Open Transactions and find the source transaction you want to classify.
  2. Choose Match to review suggested transfer candidates, or choose Record as transfer to start the transfer workflow from that transaction.MatchRecord as transfer
  3. Review the source and destination amounts, the currencies, and any confidence or FX details shown for the suggestion.
  4. Choose Confirm Match or Post Transfer only after you have verified that the pair is correct.Confirm MatchPost Transfer
  5. If the transfer was already started earlier, choose Resume transfer from the pending transfer banner instead of creating a new one.Resume transfer

What the transfer directions mean

Signed directions tell you which side of the movement is money leaving and which side is money arriving. A debit is money out, and a credit is money in. When you review a suggested pair, make sure the source and destination directions make sense together before you confirm the transfer.

Review same-currency and cross-currency transfers

For same-currency transfers, the source amount and destination amount should normally match. If they do not, review the pair carefully for fees, a split, or the wrong destination.

For cross-currency transfers, the source and destination amounts can differ because an exchange rate is involved. Finanly can show the source currency, destination currency, absolute amounts, and the effective FX rate so you can review the pair before confirming it.

What happens when you confirm

A confirmed transfer records the classification for the transaction pair. In business mode, the workflow can move on to reviewed export through the connected ledger workflow, which is how Finanly avoids creating a duplicate expense or income entry for the same movement. In personal mode, the transfer is saved as a local transfer classification only; no native payment is posted.

Original-batch recovery

If a transfer confirmation is interrupted or already in progress, use Resume transfer from the pending banner to continue the original request. That keeps you on the same transfer instead of starting over.

  • Use the pending banner when the original transfer has not been confirmed yet.
  • Do not start a second transfer for the same movement if the first one is still waiting.
  • If you already confirmed the transfer, use the recorded result instead of replaying the action.

Troubleshooting transfer matching

  • If no suitable candidate appears, the source and destination may not be a true transfer pair.
  • If the amounts do not line up in the same currency, check for fees, a split, or a different destination account.
  • If the pair is already categorized or already being handled, resume the existing request rather than creating another one.
  • If you are in personal mode, remember that transfer recording saves a local classification and does not post a ledger payment.

Updated

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